We expect all teams to introduce effective social distancing measure without delay. We understand that this is an uncertain time and we all need to take accountability for our actions and keeping safe. We can’t central plan for every scenario unfortunately and you need to make pragmatic decisions for your local situation. Like with our normal risk and safety assessments it helps if you view the situation as a team and 'do us favour' when you see people not following your agreed guidelines.


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If you carry out a site based role your team must also consider a sensible pattern of work which introduces social distancing where possible whilst maintaining the safe and effective operation of the project. You should also take into consideration people’s personal circumstance.

This will also vary from project to project but could include such things as:

  • staggering lunch breaks
  • increased hygiene regimes
  • wash your hands at regular intervals especially before you eat, as you enter and exit a site using soap and water or a hand sanitizer if no soap and water is available;
  • try not to touch your face or eyes unless you have clean hands;
  • keep places of work clean and tidy
  • other than fire doors, wedge open doors to avoid contact with handles;
  • where possible, open windows to allow air to circulate;
  • Use appropriate PPE on site
  • Making sure PPE is in good condition

What do we tell drivers who are making deliveries to sites? Here is a briefing you can share with drivers making deliveries to sites. This has also been sent by SHES to all sites and procurement teams are briefing our suppliers and subcontractors. 

If a team share a van to go from site to site, they can continue to do so if nobody is showing any symptoms or been in contact with someone who has been diagnosed with coronavirus. Please keep your vehicle clean, stay in your teams with the same person driving wherever possible and wash your hands regularly.

If you are on a project  where you have to go into people’s homes. You should make sure that you have your PPE and that it is in good condition. Before entering the home, you should check that no-one in a high risk category has been in the property. This would include anyone who is self-isolating because they have:

  • tested positive for coronavirus;
  • has a new continuous cough or a high temperature;
  • has a household member who is displaying symptoms;
  • has recently returned from a high risk area; or
  • has been in close contact with someone who has tested positive for coronavirus or has symptoms.

If they have not, you can carry on at work as normal. Wash your hands or use hand sanitiser before entering and immediately after leaving the property. If they answer yes to any of the above questions, you should not enter the property. Please speak to your line manager for further advice

Some of our staff work away from home and need to use hotels and eat in restaurants etc how do we do this? There are a variety of ways to address this, for example: 

  • Ask for and check the guidance of the hotel management where you are staying. Most places, like us, will be doing more regular cleaning of shared facilities – and have social distancing measures in place
  • The first thing you should do when you enter a new place – whether at work or off hours – is wash your hands with soap and water
  • If possible use the hotel room service; get food from your local shops or get a delivery
  • Keep 2m apart from hotel employees, other guests and even your own team
  • Try not to use shared objects e.g. pens to sign into reception. Keep your own one on you.


We are reducing our footprint on our offices to make it easier for us to clean regularly. You should work from home, where possible. When in an office or depot follow all social distancing measures must be followed, for example:  

  • Where it is possible to do so work from home
  • If you have to come into the office, then make sure you  have a 2 meter space between desks. Don’t just sit in your normal desk
  • Wash your hands as soon as you enter the building
  • Avoid rush hour travel times and stagger start times
  • Our canteens will now only serve take aways. Eat your lunch 2 meters apart
  • Facilities will be taking chairs out of offices so that there is a reduced number of people in meeting rooms. If you don’t have a facilities team at your depot or office please take chairs out yourselves

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